P&C Administrative Assistant at Internews

Internews is seeking a highly organized and skilled Administrative Assistant with demonstrable experience and excellent communication abilities. If you meet the job requirements and are passionate about supporting a mission-driven organization, we encourage you to apply.

About the Company

Internews is an international non-profit organization dedicated to empowering local media worldwide. Our mission is to provide communities with the news and information they need, facilitate meaningful connections, and ensure people have a platform to make their voices heard.

What We Do

Empower local media to produce news with integrity and independence.

Train media professionals and citizen journalists to implement innovative media solutions.

Expand coverage of vital issues and advocate for open access to information.

Create platforms for dialogue and informed debate, driving social and economic progress.

With a commitment to research and evaluation, Internews designs sustainable programs even in the most challenging environments.

Global Presence

Founded in 1982, Internews has worked in over 100 countries. With administrative centres in California, Washington DC, and London, and regional hubs in Bangkok and Nairobi, our global team spans Africa, Asia, Europe, the Middle East, Latin America, and North America.

Join Internews and contribute to creating a more informed and connected world

Position: Administrative Assistant

Salary: £22,500 to £27,000 per year

Job Type: Full Time

Location: London, UK (Hybrid)

About the Role

The P&C Administrative Assistant will be based in our London office (two days a week), sharing time between general HR administrative and general office support duties. The role will support the People & Culture function on general HR and administrative tasks.

Main Duties

Human Resources

• Monitoring shared P&C inbox, addressing enquiries promptly.
• Collecting and maintaining various HR trackers and databases.
• Providing administrative support for the recruitment process, posting job adverts, contacting candidates, scheduling job interviews and collecting recruitment-related documentation.
• Assisting in the new joiner induction and onboarding processes.
• Updating and maintaining staff records.
• Ensuring data is stored in line with the principles of GDPR.
• Completing pre-employment checks, including reference, right to work, and vetting checks.
• Supporting the probationary process for new joiners (including scheduling meetings, distributing relevant documentation and collecting completed forms and feedback.
• Performs other related duties as assigned

General Administration:

As part of onboarding, facilitate the induction process for new joiners in the London office, including:

• Issuing access passes
• Coordinating with the TSS team on new joiner equipment
• Facilitate the DSE assessment process
• Act as a Health & Safety Officer and Fire Safety Officer for the London Office.
• Any other duties of an administrative nature

Qualifications

Essential

• Degree or equivalent work experience
• Excellent verbal and written communication skills
• Knowledge of basic principles of GDPR
• Methodical, accurate and organized with a keen eye for detail
• Proven ability to successfully communicate and mediate with both management and staff
• Good understanding of Microsoft Windows including MS Word, Excel and Outlook
• Good communication and interpersonal skills

Desirable

• Experience in using Microsoft Applications
• Experience of using Human Resources Information Systems
• Experience of working in an International NGO
• Proficiency in additional language would be advantageous
• Proven ability to successfully operate in multicultural environments

Candidates must submit a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above-noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK to commence their employment

Required Documents

1. CV/Resume
2. Cover Letter

Application Process

Interested and qualified candidates should kindly CLICK HERE to learn more and apply

Application Deadline

December 11, 2024